Compliance and risk management
Keep abreast of regulatory changes, manage policies, processes, and procedures, and build a solid framework to manage and mitigate critical risks.
Regulatory
Updates
Ruleguard has built-in functionality designed to help firms to identify regulatory changes and assess their impact on their operational processes, policies, risks, and controls. Users have access to a repository of regulatory content from multiple public and subscription sources.
Policy and Document Management
Policy & Document Management solution helps enterprises to organise and manage policies/procedure documents centrally and facilitates collaboration between employees to ensure policies are up to date and have been acknowledged by the relevant parties.
Operational Risk Management
Ruleguard has an integrated solution to enable firms to track all identified risks and corresponding controls and mitigations across the enterprise. The solution has built-in features to help users to assess, quantify, remedy, report and streamline their risk management processes.
Incident and Breach Management
Ruleguard users have access to a fully configurable incident and breach management solution to record, track, investigate and remedy any identified regulatory incidents/breaches and risk events and map them to the impacted rules, controls and operational processes.
CASS Compliance and Audit
The platform has a suite of functional features designed primarily to enable CASS-regulated firms to evidence compliance with the requirements of the FCA’s Client Asset Sourcebook – including CASS rule mapping, Resolution Pack, ISEM, breach management and integrated tools for audit collaboration and oversight of transfer agents.
Compliance
Monitoring
At the core of the Ruleguard platform is a suite of functional features, user-defined workflows and questionnaires to help users to design compliance monitoring plans, test and report on the performance of controls and evaluate a firm’s overall compliance with applicable rules.
Operational
Resilience
Ruleguard can facilitate your planning for extreme scenarios, model your impact tolerances and identify investment gaps. Firms can collaborate with third parties to easily identify gaps for investment and automatically create a resilience self-assessment document for board review.
Service Organisation Assurance Audits
Ruleguard has an integrated solution designed to enable service organisations to document their internal controls, map these to applicable control objectives in compliance with any applicable standards or requirements (e.g. AAF, SOC, ISAE); and integrated workflow solutions to streamline information sharing with auditors.
Evidence Management and Task Lists
Ruleguard enables firms to administer and control evidence related to an event or multiple events. Firms can provide assurance relating to events with supporting evidence that can be tested by independent parties.
Client Assurance
Portal
The Ruleguard platform facilitates the sharing of key data between firms via a secure gateway. Firms can share specific content, allocate & track tasks to completion whilst also establishing a full audit trail.
Employee Compliance
Ensure your staff understand what's expected of them, hold them to high ethical standards, and manage breaches or complaints fairly and transparently.
Accountability Regime
A fully configurable solution designed to streamline compliance with the requirements of the international accountability regimes including Senior Managers & Certification Regime and SEAR. Requirements supported include: fitness & propriety and T&C assessments, certification, MRMs, SORs and individual conduct breaches.
Personal Account Dealing
The Personal Account Dealing module is a fully configurable workflow solution designed to provide compliance officers with a comprehensive, integrated and auditable view of all employee trading/dealing activity.
Gifts and Hospitality
The module is designed to automate, streamline and simplify the gifts and hospitality submission, review and approval process and enables compliance departments to monitor and mitigate against any risk of misconduct and drive a culture of compliance across the enterprise.
Conflicts of Interest
An automated, structured software solution designed to help regulated firms to manage employee disclosures, increase transparency and mitigate the risk of conflicts across the enterprise.
Employee Attestations
The Employee Attestation module works in conjunction with Ruleguard’s Policy Management module to enable firms to increase policy participation, obtain employee attestation to key policies and embed a culture of compliance.
Consumer duty
Loyalty is increasingly at a premium. Give your clients a reason to stick around long term by showing them you're serious about putting their interests first.
Product Governance
A fully configurable workflow, collaboration and document management repository to govern and monitor the lifecycle of financial products – from initial design, approval to distribution/marketing to ensure compliance with the FCA’s product governance rules.
Complaints Management
The Ruleguard Complaints Handling platform is a configurable workflow solution designed to manage the requirements of the entire complaints life-cycle from initial receipt/identification of complaint, assessment, investigation, escalation through remediation and reporting.
Client File Reviews
An end-to-end technology solution to streamline the assessment and grading of client files against relevant FCA principles in response to the Consumer Duty Outcomes: Products and Services, Consumer Understanding, Consumer Support and Price and Value.
Financial Promotions
A dedicated solution to streamline collaboration between product, marketing and compliance teams in the creation, review and approval of compliant promotional and marketing materials.
Supplier Oversight
Ruleguard’s integrated solution enables distributors (advisers) to automate the process of investigating and conducting due diligence reviews on product manufacturers (investment platforms) to “avoid foreseeable harm to retail customers in compliance with the cross-cutting rules.
Appointed Reps Oversight
In compliance with the FCA’s enhanced AR due diligence requirements, Ruleguard have developed a suite of functional features to assist principal firms in monitoring risks presented by the activities of their appointed representatives including annual compliance & self assessments.
Stress-Tested for Reality: Beyond Paper Plans
In a recent blog, the UK’s FCA strikes a frank and open tone: operational resilience is not a box-ticking exercise. This is a message that has been sent before, and we hear it again in this blog issued on 15th April 2025. Operational resilience is business critical....
Read More
Complaints in a Changing World
Consumers today expect much more from financial services firms than just a basic transactional efficiency.
Read More